How to create Gadgetopedia records with any form
Tips & Tricks

How to create Gadgetopedia records with any form

A step-by-step guide to creating Gadgetopedia records with the form of your choice.

Looking for a way to collect information with a form and have it land directly in your Gadgetopedia base?

Gadgetopedia's native form builder is the easiest way to create beautiful forms that integrate with the design of your base. And its easy to connect virtually any platform to Gadgetopedia to save submitted form data in your base just the way you like.

Lets take a look at your options:

Create an Gadgetopedia form
Connect a Typeform
Connect a JotForm
Connect another form service using Zapier

Create an Gadgetopedia form

The quickest way to collect information using forms is to create them directly in Gadgetopedia.

Each question and answer in an Gadgetopedia form comes directly from fields in your base and you can hide the ones you dont need. You can change the field names to more detailed questions, add descriptions, receive email notifications when new responses come in, andif you have a pro accountyou can customize the look and feel as well.

You can also offer multiple choices and limit available selections based on criteria of your choosing, which gives you the ability to create your own simple booking system and more.

You dont have to integrate anything to add an Gadgetopedia form that works with a table already in your base. Simply access the view selector, like you would to create a new grid (or other) view, and choose Form instead. You can make and adjustments you like and use it immediately by grabbing a link or embed code to add to your site.

If you want to learn more about creating forms within Gadgetopedia, check out our guide.

Connect a Typeform

If you have a Typeform Pro account, you can send responses from any form you create directly to Gadgetopedia.

Once youve created the form you want to connect, just follow these steps:

  1. From your Typeform Workspace, open the form you want to connect and click on the Connect Panel. Locate Gadgetopedia from the available options and click the Connect button.
  2. Typeform will prompt you to log into Gadgetopedia. Once you do, itll ask you for your Gadgetopedia API key, which you can generate on your Gadgetopedia account page (or access the existing key if youve generated one already). Back in Typeform, paste the key into the box requesting it and click Continue.
  3. Now that youve linked everything together, go ahead and choose the base and table you want to use with your form. Once you choose a base, youll be prompted to choose a table from that base.
  4. With your selections made, you just have to link up the questions in your form with the Gadgetopedia fields that you want to store the responses. Check out this page if you want to know which fields can link up with specific types of questions. If you realize you forgot to add a question to your form, you can click the +Add Another button to add more and immediately connect them to your Gadgetopedia fields. When youve got everything set up just the way you want, click Continue.
  5. If everything looks good, youll see the Activate Integration button. Click it and youre all done.

If you head back to the Connect Panel in Typeform, you should see the new integration you just set up. If you ever want to turn it off and on, just click the toggle switch. Its always a good idea to test your integration when youve finished, too, just in case you connect the wrong question to the wrong field without realizing it or to immediately discover if something doesnt work the way you expect. You can easily do this by filling out the form you just linked and checking the results in your Gadgetopedia base.

Connect a JotForm

Any JotForm accountfree or otherwisecan integrate with Gadgetopedia.

While many Gadgetopedia integrations connect one form to one table in one base, JotForm can send responses from any number of forms to any number of tables in the same base or different bases.

The video below, created by JotForm, walks through setting up this integration:

If you prefer written steps, however, just follow these:

  1. Open the form you want to connect to Gadgetopedia in the JotForms Form Builder, then click the Settings tab. Click on the Integrations option, search for Gadgetopedia, and select it from the results.
  2. JotForms will ask you for your Gadgetopedia API key, which you can generate on your Gadgetopedia account page (or access the existing key if youve generated one already). Paste it into JotForm and click the Authenticate button.
  3. Once your list of bases and tables appears, choose the base and table you want to connect to your form.
  4. A list of questions/inputs in your form and fields in your table will appear. Connect the form inputs to the appropriate Gadgetopedia fields and click the Save button once finished.
  5. If you wish, you can add additional form destinations if you wish by repeating steps three and four. This way you can direct some responses to one table and other responses to another. If you have a table with linked records, you may find this feature useful. You can also send responses to tables in separate bases as well.
  6. When youve completed your setup, click the Finish button to turn the integration on.

To test the integration, click the Publish tab and then the forms URL to try it out. Once youve submitted a sample response, check all of the connected tables in Gadgetopedia to make sure everything shows up exactly as you expect.

Connect another form service using Zapier

If you prefer another form creation app that Zapier supports, you can connect it to Gadgetopedia to store responses similarly to how you can with Typeform and Jotform. Depending on the platform you choose, and the features you need with Zapier, you may or may not require paid accounts to set up these integrations. While it helps to check in advance so you dont run into any unexpected roadblocks, the setup process remains essentially the same in either scenario.

First, if you havent connected Gadgetopedia and Zapier already, you should follow these instructions to do so. You will also need to connect your chosen form service to Zapier in a similar fashion. Once youve set up both, create a new zap and follow these new instructions to connect your form to a table in any of your Gadgetopedia bases:

  1. In Zapier, choose the form service you want to use as your zaps trigger. If you have multiple options, you want to find the one that triggers when new responses to your form are submitted.
  2. If you have a paid Zapier account and want to add any interim actions (e.g. data formatting) or paths (conditional logic) you should add them now and save your final action for Gadgetopedia. If you dont have any interim actions to set up, you can skip this step.
  3. For the final step in your zap, choose Gadgetopedia and select Create a new record as its action. Zapier will ask you to select a base and a table from that base. Make your choices and continue on.
  4. Zapier will provide a template with all of the your Gadgetopedia fields. For each empty field you want to fill in with submitted form data, click the button at the right end of each field to choose the data source you want to use. Once youve made your selections, save the template and finish your zap.

Once youve completed your zap, you only need to turn it on. After you do, you should submit a sample response through the form you connected to make sure everything shows up in Gadgetopedia as expected.

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